Operational & Project Procurement Specialist II

Requisition Number: 30546 

This position is onsite Monday through Thursday, with the ability to work remotely on Fridays, based out of our office located at 601 Technology Drive, Suite 130, Canonsburg, PA 15317. This role also requires monthly travel to New Middletown, OH.

UGI Energy Services LLC markets natural gas, electricity, and liquid fuels to commercial, institutional, and industrial customers at approximately 43,000 locations in eleven eastern states and Washington, D.C. UGI Energy Services owns and operates natural gas midstream assets such as liquefied natural gas storage and vaporization, underground storage fields, gathering, intra and interstate pipeline systems, compressor stations and renewable natural gas digesters.  These assets support the retail business as well as our electric generation assets, and peaking plants. To learn more about UGI Energy Services, visit: http://www.ugies.com

Position Summary: Please provide one or two general sentences that describe the position.

The primary responsibility of this role is to work as the business unit owner for operational and project-based sourcing activities to achieve targeted savings across all Region/BU categories, negotiate local contracts, monitor supplier performance, and coordinate procurement activities for successful project delivery. Leverage AI tools and emerging technologies to enhance procurement analytics, data extraction, and decision-making capabilities. Utilize Supplier Relationship Management (SRM) strategies to optimize vendor partnerships and drive value. Manage daily activities within the purchasing process, serving as the primary interface with business owners, project teams, and supplier representatives. Facilitate sourcing for buyer-assisted requisition channels and provide procurement input to project and category contracting strategies.

Principal Accountabilities:  Accountabilities are statements documenting the specific and important results which the position is intended to achieve through time.  They connect major, significant or principal functions performed to a result, against which some measurement of performance can be applied.  List no more than six (6) key items, from most important to least important.  Denote the approximate percentage of time allocation with the total percentage of time equaling 100%.  Items should be limited to two (2) sentences and should be concisely described.

(40) %

Operational Procurement & Business Integration Support with Region/Business Unit (BU) Groups Served

• Support operational procurement leadership in integrating operational procurement in key business functions.
• Provide Business Unit Stakeholders with direction in navigating to the correct procurement team member.
• Perform day-to-day operational support for:
• Demand management - analysis of business needs for supply and services
• Supplier issue resolution - includes monitoring service requirements working with the business and supplier to resolve conflicts and discrepancies
• Supplier Risk Management – leads BU supplier risk evaluations and compliance management activities as part of comprehensive SRM strategies
• Support supplier management and Supplier Relationship Management (SRM) strategies, provide Region/BU support and pre-qualification of potential bidders as it relates to local, regional and/or global tenders.
• Support the planning of procurement priorities and projects and provide business context to Category management and collaborate on required categories.
• Support improvements in purchasing and procedure efficiencies and working capital, in collaboration with Region/BU leadership and field personnel.
• Support overall costs for Region/BU through negotiation and strategic initiatives.
• Assist in researching new sources of supply and possible alternate products/technologies.
• Support Region/BU Contract implementation, mitigate risk and ensure collaboration with the Law Department.
• Conduct Local BU bidding/RFx process execution through analysis, negotiation, award and implementation.
• Investigate possible customer solutions with assistance from others as needed.
• Leverage AI tools and emerging technologies to extract and analyze procurement data from purchase orders, contracts, and attachments to enhance decision-making and identify cost optimization opportunities.
• Support AI-driven procurement intelligence initiatives to improve spend visibility, supplier performance tracking, and predictive analytics capabilities.
• Develop and maintain strong supplier relationships through SRM best practices, including performance scorecards, regular business reviews, and collaborative improvement initiatives.
• Conduct periodic site visits with offsite stakeholders and vendors to strengthen relationships and ensure alignment on procurement objectives.

(25) %

Project Procurement Coordination & Execution

• Work with the Project Management, Construction and Engineering Teams and/or Category Management to deliver value through effective and efficient project sourcing activity, rigorous contract management using tactics within boundaries of relevant laws and regulations and approved budgets.
• Execute and manage performance of the project contract strategy elements pertaining to assigned scope.
• Accountable to the Project Management, Construction and Engineering Teams and/or Category Management for applicable procurement deliverables for each project milestone.
• Conduct/support contract negotiations as needed.

(15) %

Execute Procure to Invoice Process

Scope of process

• Manage P-Card Program, if assigned
• PO Processing
• Spot Buying based on established thresholds
• PO Delivery Management
• Contract Maintenance
• Master Data Management
• Content Management
• Analytics and AI-enabled insights
• Reporting

Key Activities

• Convert assigned requisitions to a purchase order (PO); approve POs up to a specified amount.
• Verify purchase requisitions for accuracy, completion, required approvals, and contract compliance.
• Responsible for inbound tactical supply/replenishment; ensures order accuracy, ship method, payment terms, etc.
• Perform purchase order acknowledgement updates and processing, as well as resolve any exceptions to the PO terms and conditions, ensuring collaboration with Legal.
• Maintain purchasing compliance through maximizing the use of established agreements.
• Ensure products and services are obtained at budgeted prices

(15) %

Internal Customer, Supplier, and Account Payable Management

• Support resolution of supplier issues impacting business activity.
• Respond to nonstandard requests from internal and/or external customers.
• Interact with business stakeholders to identify requirements and understand business drivers.
• Address and resolve inquiries, discrepancies and support expediting orders (e.g., missing items/order status of products from internal customers).
• Solve problems in straightforward situations; analyze possible solutions using technical experience and judgment and precedents.
• Ensure timely and accurate payment processing through collaboration with Accounts Payable and suppliers.

(5) %

Perform other duties, participate in projects, complete other tasks, as requested

100 %

All position responsibilities must be performed in accordance with applicable laws, regulations and company policies including the Company’s Code of Ethics and Standards of Business Conduct.

Knowledge, Skills and Abilities:  Please list five (5) key skills/bodies of knowledge or task knowledge to help the incumbent understand/access the tools required to deliver on Principal Accountabilities.

Ability to work in a global, matrixed team environment

Experience with operational and project procurement across various channels

Experience with operational purchasing across various procurement channels (requisitions, change orders, expedited purchasing and company credit cards known as "P-Cards") desired; experience with purchase requisition and order management. Project procurement delivery experience and knowledge in application of strategic sourcing, Supplier Relationship Management (SRM), supplier management and project execution.

Experience in the procure to pay processes, tools and philosophies

Familiarity with spend assessment (from both a technology and a methodology perspective)

Demonstrated contract administration experience

Effective in the demonstration of key competencies

• Collaboration and teamwork
• Conflict resolution skills
• Business acumen
• Analytical and measurement driven
• Process-driven
• Problem solving
• Attention to detail and ability to multi-task
• Oral and written communication skills
• Organization and time management skills
• Excellent project management skills

Exposure to eProcurement, eCatalogs, and contract management

Exposure to leading P2P technology practices and trends

Contract negotiation experience and notions of Legal principles

Experienced with Sourcing Systems and ERP

Strategic Sourcing experience, Supplier Relationship Management (SRM), technical buying, eRFX and eAuction strategies and P2P technologies experience preferred

Hands-on experience in SAP Ariba including eProcurement, eCatalogs, eRFX and eAuction strategies and contract management technologies

Demonstrated success in gathering data, conducting analyses, and generating high-quality outputs

Experience with process, quality control, and workflow management and design preferred

Familiarity with AI-powered procurement tools and data analytics platforms for extracting insights from procurement documents, purchase orders, and unstructured data

Demonstrated ability to collaborate with internal stakeholders across multiple disciplines across UGI and with suppliers

Comply with UGI's Procurement Controls Policy (PCP)

Execute compliance activities including audit resolution as applicable

Qualifications: Please list required levels of education, professional certifications and specific experience.

Education:

Bachelor's Degree in Business (or other related degreed program) and/or Associate's Degree plus years of procurement experience preferred; or combined equivalent of education and experience considered

Length of Experience:

Minimum of 3 years in procurement operations; project procurement experience desired

Certifications:

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Licenses/Registrations:

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Other:

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Essential Job Functions: The Americans with Disabilities Act (ADA) requires that employers analyze and document essential job functions for all positions.  Essential job functions are tasks that the employee must be able to perform- no function should be labeled as essential if the current incumbent is not required to perform the task.  Please review the list of tasks and select those that are essential for this position.  The coding below will help you determine the frequency for each task.

NA- Not Applicable

Rare (R)- 0%-30% of the time

Intermittent (I)- 30%-60% of the time

Often (O)- 60%-90% of the time

Critical (C)- 90%-100% of the time

Physical Tasks

C

Visual acuity (e.g., need to prepare and analyze data, to transcribe documents, to view a computer, to read, to inspect objects or operate machinery)

C

Finger dexterity (e.g. picking, pinching, typing or other working that uses the fingers)

C

Hearing

C

Talking

Mental Tasks

C

Capacity to think, concentrate and focus over long periods of time

C

Ability to write complex documents in the English language

C

Ability to read complex documents in English language

I

Capacity to express thoughts orally (e.g., accurately, quick and loudly convey spoken instructions to workers)

C

Capacity to reason and make sound decisions

Miscellaneous

C

Required expertise in specific software, with specific tools, etc.?  If so, please list:  Microsoft suite (Word, Excel, and PowerPoint), Purchase-to-pay tools (e.g. SAP, Ariba), and Supplier Relationship Management (SRM) systems

N/A

Ability to withstand environmental conditions (e.g., extreme heat or cold, grass, wind, sand, fumes, odors, gases, extreme noise, etc.) and if so, please list: 

Ability to regularly perform all job functions at a Company’s office or work site 

Please list the titles held by people in the UGI Family of Companies (outside of the role’s the work group/department) that this role has/will have regular, work related contact and describe the nature of the interaction(s).

Project Management Team Members from various disciplines, Engineers, Mid-Senior Level Management, Legal, Business Unit stakeholders, Field personnel, Category Managers, Accounts Payable, Supplier representatives

Working Condition(s): Please list any conditions or situations that routinely expose this position to an uncomfortable environment or potential health risk.  Examples include regular exposure to noise, temperature extremes, vibrations, dust etc., or machinery/chemicals requiring safety equipment, clothing, and procedures.  Indicate if regular office conditions are the typical working environment for your position.  Please be specific.

Normal office conditions, occasional site visits necessary

UGI Energy Services, LLC  is an Equal Opportunity Employer. The Company does not discriminate on the basis of race, color, sex, national origin, disability, age, gender identity, sexual orientation, veteran status, or any other legally protected class in its practices.