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Sr Administrative Assistant Marketing

Location: 

Denver, PA, US

Company:  UGI Utilities, Inc

UGI Utilities, Inc. is a natural gas and electric utility company committed to delivering reliable, safe and affordable energy to our 700,000 customers in 45 counties in Pennsylvania and 1 county in Maryland. We pride ourselves on being a responsive, engaging energy company.  The foundation of our success lies in the strength of our 1,500 plus employees who strive to exceed the expectations of our customers and the communities we serve every day.

We offer comprehensive benefits, some of which are:

  • medical, prescription, dental, vision, life insurance
  • disability plans
  • 401(k) matched savings plan
  • paid vacation
  • company stock purchase program
  • wellness programs
  • tuition reimbursement
  • paid parental leave
  • paid volunteer time
  • adoption assistance

Position Summary:

 

Provide clerical support for the Vice President – Marketing and Customer Relations, Director – Marketing Programs and Strategy, the Marketing Department, Customer Service Director and Key Accounts Group.

 

Principal Accountabilities:

 

  • Duties include preparation of documents, spreadsheets, presentations and other reports, including those of a confidential nature.
  • Provide assistance to the Vice President by screening incoming calls, making travel arrangements, coordinating various meetings and performing other administrative tasks as needed.
  • Accurately process PO’s and invoices in a timely fashion. Code all invoices so that costs are accounted for properly.
  • Support large contract customer billing and account management group.
  • Perform other duties as required, including backup and assistance to other GUH workgroups through cross-training, including Communications, Engineering, Gas Supply and Rates.

     

    Knowledge, Skills, & Abilities:

     

  • Procedures pertaining to Excel, Word, Gastar (all for Windows), FedEx package preparation, operation of copiers/printers in Stone Pointe, purchase requisitions on the Oracle system, A/P transmittals, ordering various supplies, keeping UGI, UGI-PNG and UGI-CPG contract files up-to-date according to correct color-coded folders and coordinating correspondence and contract files into one folder, knowledge of PDF scanner and contract management within Gastar. 
  • Compiling monthly reports for the Vice President–Marketing and Customer Relations and others, using their direct reports’ monthly report to do same. 
  • Extract and compile information every month and do an Unemployment Report for our areas, Pennsylvania and the United States. 
  • Keeping track of the CIAC Financing from Keystone Help in MLTS, inputting data for contractors, loan amounts and then sending it to the correct area Project Leader or Rep.
  • Organizational skills (especially prioritizing), communications/telephone, typing, proofreading, ability to adapt to changing situations and priorities, ability to learn new software, ability to work independently.
  • Must be able to comfortably communicate with C-Suite Executives, Area Project Leaders, Sales Representatives, Area Directors and Managers, Accounting Department in GUH, Legal Department in Valley Forge, Gas Supply and Rates and the Electric Division in Wilkes Barre.  (Telephone contact by either answering messages or relaying messages to the Marketing Department or Electric employees and setting up meetings/seminars for the respective personnel in the Marketing or Electric Departments.)
  • Cross-train with other administrative assistants and backup Executive Assistant to President as needed. 

     

    Qualifications/Education:

     

  • High School Diploma
  • At least 5 years of experience

UGI Utilities, Inc. is an Equal Opportunity and Affirmative Action Employer.  As such, the Company abides by the requirements of the Executive Order 11246, 41 CFR 60-741.5(a), and 41 CFR 60-300.5(a).  The Company does not discriminate on the basis of race, color, sex, national origin, disability, age, gender identity, veteran status, or any other legally protected class in its practices.


Nearest Major Market: Lancaster

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