Senior Service Buyer

Job Summary

Candidate must be local to Denver, PA. Service-buying experience requred.

Work as the business unit lead for Sourcing and Procurement Compliance for all purchasing related to services in a fast paced, dynamic environment.  The role has an expectation to achieve targeted savings for the BU, manage RFx events, negotiate contracts and monitor supplier performance while deploying the procurement process.  Manage daily activities within the purchasing process, serving as the primary interface with business owners and supplier representatives.  

Duties and Responsibilities

Business Integration Responsibilities for In-Scope Region/BU Groups

• First point of contact for business, integrated with the BU groups served by Procurement to represent activity.  This role will lead procurement services for services required by the BU (Pipeline Construction and related services, Engineering and related services, and Safety).
• Lead and monitor the approval process of contracts, ensuring collaboration with the Legal, Safety, Risk, etc., as required.
• Support bidding/RFx process, contract life cycle, and contract implementation.  
• Champion the Procurement process within the business, ensuring compliance with Procurement procedures.
• Integrate procurement processes to align with business functional agenda.
• Act as the day-to-day operational support for:
  • Demand management
  • Supplier issue resolution
  • Dispute resolution
• Lead supplier relationships and activities and provide BU support and involvement in Global RFP activities.
• Collaborate with the Category Management team members to provide local insight and support.
• May lead continuos improvement projects as assigned.
• Acts as a resource for colleagues with less experience.

Lead Procure to Invoice Process

Scope of Process

• PR/PO Processing
• Spot Buying based on established thresholds
• PR/PO Delivery Management
• Contract Maintenance
• Master Data Management
• Content Management
• Help Desk
• Analytics
• Reporting

Key Activities

• Convert moderate-to-high spend/risk requisitions to a purchase order (PO); approve POs up to a specified amount.
• Verify purchase requisitions for accuracy, completion, required approvals, and contract compliance.
• Manage acknowledgement updates and processing.
• Maintain purchasing compliance through maximizing the use of established agreements.
• Ensure products and services are obtained at budgeted prices.
• Execute sourcing events, when necessary.

Internal Customer, Supplier, and Account Payable Management

• Interact with business owners to identify requirements and resolve issues.
• Address and resolve inquiries, discrepancies and expedited orders (e.g., missing items / order status of products from internal customers).
• Manage and/or support the resolution of supplier issues impacting business activity, including dispute resolution (receipt or payment).
• Collaborate with Accounts Payable and suppliers to ensure timely and accurate payment processing.

Perform other duties, participate in projects, complete other tasks, as requested.

Knowledge, Skills and Abilities

• Ability to work in a global, matrixed team environment.
• Experienced with Sourcing Systems and ERP.
• Experience with operational purchasing across various procurement channels (requisitions, change orders, expedited purchasing and P-Cards).
• Extensive knowledge of Contract negotiation and understanding of legal terminology   Demonstrated contract administration experience.
• Extensive knowledge of the procure to pay processes, tools, and philosophies.
• Familiarity with spend assessment (from both a technology and a methodology perspective).
• Effective in the demonstration of key competencies:
  • Leadership presence and negotiation
  • Collaboration and teamwork
  • Oral and written communication skills
  • Conflict resolution skills
  • Business acumen
  • Process management
  • Problem solving
  • Analytical and measurement driven
  • Organizational skills, attention to detail and ability to multi-task
• Strategic Sourcing experience, technical buying. eRFX and eAuction strategies and P2P technologies experience preferred.
• Demonstrated success in gathering data, conducting analyses, and generating high-quality outputs.  
• Experience with process, quality control, and workflow management and design preferred.
• Hands-on experience in SAP Ariba or Coupa including eProcurement, eCatalogs, eRFX and eAuction strategies and contract management technologies.
• Demonstrated ability to achieve goals and multi-task effectively in a dynamic and complex work environment.
• Demonstrated analytical skills including a high degree of detail orientation.
• Proficient in Microsoft Suite required.

Education and Experience

• Bachelor’s Degree in Business, Supply Chain/Procurement, or related field preferred.
• Minimum of 5 years in procurement operations with a minimum of 3 years focused in complex services contracting.