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IT Procurement and Expense Management Administrator II

Location: 

Denver, PA, US

Company:  UGI Utilities, Inc
Remote Options:  Partial Work From Home

UGI Utilities, Inc. is a natural gas and electric utility company committed to delivering reliable, safe and affordable energy to our 700,000 customers in 45 counties in Pennsylvania and 1 county in Maryland. We pride ourselves on being a responsive, engaging energy company.  The foundation of our success lies in the strength of our 1,700 plus employees who strive to exceed the expectations of our customers and the communities we serve every day.

We offer comprehensive benefits, some of which are:

  • medical, prescription, dental, vision, life insurance
  • disability plans
  • 401(k) matched savings plan
  • paid vacation
  • company stock purchase program
  • wellness programs
  • tuition reimbursement
  • paid parental leave
  • paid volunteer time
  • adoption assistance

Job Summary

This position supports the management and tracking of IT expenses. Specifically, support the preparation and tracking of budgets, the processing of purchase requisitions and orders to the IT Department, and the request and administration of capital work orders.  In addition, this position supports administration of wireless services on behalf of UGI, including procurement of devices and accessories, tracking, reporting, and analysis of usage and plans.

Duties and Responsibilities

  • Budget & Expenses Tracking: supports the development of the bottoms-up view budget and the preparation of the budget request submission forms; tracks the purchase requests against the budget and actively seeks input from technology owners as needed to request increases in budget and to report activities; tracks operational expenses against the approved budget, including capturing line times that are unbudgeted, insufficiently budgeted, or new to the technology portfolio. Supports the approval of statements of work, capital work authorizations, purchase orders and invoices.  Prepares reports, such as monthly accrual reports.
  • Purchasing: working with technology owners (inside or outside IT Department), processes vendor invoices for payment, prepares purchase requisitions and project requests, and works with vendors to resolve billing and payment issues.
  • Asset Acquisition and Tracking: receives goods and services and confirms against orders; marks orders as receives to enable the AP process; distributes goods to their proper destination.  Serves as the central point for purchasing supplies for the IT Department; schedules and communicates Department-wide meetings as appropriate. Supports closure of projects and works with Plant Accounting to place assets in service.
  • Wireless services Support: activate, change, or inactivate wireless devices across UGI users; procures devices and accessories, monitors usage and costs; maintains inventory up to date with costs centers; reports and analyses outputs for IT Management and the Executive Leadership team.

Knowledge, Skills and Abilities

  • Highly organized and detailed oriented.
  • Confident and unafraid of conflict while maintaining presence under stressful conditions.
  • Strong analytical skills.
  • Proficient with the Microsoft Office suite.
    • Outlook: Beginner; Excel: Advanced; Power Point: Beginner; OneNote: Beginner; Access: Beginner; Visio: Beginner; Project: Beginner; SharePoint: Beginner Zoom: Beginner
  • Excellent verbal, written, analytical, and interpersonal skills.

Education and Experience

  • Associate’s Business degree or equivalent experience.
  • Minimum 5 years of IT procurement experience.
  • ITIL Foundation certification (at hire or within 12 months in position) required.
  • Experience with ERP systems, SAP S/4 preferred.
  • Experience with expense management systems, Concur preferred.
  • Knowledge of capital work order management and systems, Power Plan preferred.
  • Experience with work management systems, DOJM preferred.

UGI Utilities, Inc. is an Equal Opportunity and Affirmative Action Employer.  As such, the Company abides by the requirements of the Executive Order 11246, 41 CFR 60-741.5(a), and 41 CFR 60-300.5(a).  The Company does not discriminate on the basis of race, color, sex, national origin, disability, age, gender identity, veteran status, or any other legally protected class in its practices.

Successful applicants shall be required to pass a pre-employment drug screen as a condition of employment, and if hired, shall be subject to substance abuse testing in accordance with UGI policies. As a federal contractor that engages in safety-sensitive work, UGI cannot permit employees in certain positions to use medical marijuana, even if prescribed by an authorized physician. Similarly, applicants for such positions who are actively using medical marijuana may be denied hire on that basis.

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Nearest Major Market: Lancaster

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