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Office Coordinator

Location: 

Leesport, PA, US

Company:  UGI HVAC Enterprises, Inc.

UGI HVAC Enterprises, Inc. is one of the largest heating, ventilation, air conditioning, plumbing, mechanical & electrical contracting, and project management service providers in Eastern and Central Pennsylvania. We have roots that date back decades and are strongly embedded in the communities we serve. Through the years, we have broadened our capabilities and now offer even more services to meet the needs of our customers. During this time, our diverse business units have served several hundred thousand residential, commercial and industrial customers.

Job Summary

Work Directly with Management and Office Clerks to ensure accurate and timely processing of Receiving, Payroll, Billing, etc. Clear communication with Department Managers/Supervisors, Employees and Customers. 

Duties and Responsibilities
  •  
  • Accounts Payable
  • Verify Vendor Invoice entries and communicate and issues with Receiving Clerk
  • Code Vendor invoices not entered into Purchase Order Module and send to HQ AP Clerk for processing
  • Resolve any Vendor invoice issues working with Receiving and HQ AP Clerks
  • Issue PO’s as needed
  • Communicate with HQ Accounting any new Vendor Setups needed or Vendor Credit Applications needing completion
  • Company Mastercards – process and code all Company Credit Card statements and receipts for Month End Processing
  • Ensure all Vendor invoices are posted timely throughout the month and all Month End deadlines are met.
  • Payroll
  • Process Payroll weekly be verifying and calculating technician timesheets and distributing for entry into VMS.
  • Communicate with HQ Payroll Clerk any issues
  • Track Paid Time Off by Employee
  • Ensure Month End Payroll is completed timely
Knowledge, Skills and Abilities
  •  
  • Outstanding Organizational Skills in managing workload and follow up a must
  • Excellent Employee Communication Skills
  • Computer Skills
  • Must be proficient in Word, Excel, Outlook
  • Includes basic functions of Cut, Copy, Paste, Create New Sheet Tabs in Excel, etc.
  • Must be able to Edit, Extract, Insert, Delete PDFs
Education and Experience
  • Excel Experience
  • Office/Clerical Experience

UGI HVAC Enterprices, Inc. is an Equal Opportunity Employer.  Candidates must be able to pass a pre-employment drug screen and a criminal background check.